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Procedure for the Establishment or Debts Owed to the Institution

LIABILITY FOR PAYMENT Whether or not an invoice is received from the University, students are liable for payment of all registration fees related to units held on or added after the close of business on the fourteenth day following the commencement of instruction. Foreign and out-of-state students are liable for tuition related to all units held, except as provided for by the refund policy. All continuing students participating in RegLine must make registration payments by the deadline as instructed. Nonresident (foreign and out-of-state) tuition must be paid prior to the first day of classes. With the exception of doctoral students and students enrolling for 799A or 799B only, foreign students must pay or sign an installment agreement for a minimum of 6 units at the time of registration. Foreign students wishing to pay fewer than 6 units must submit written approval to do so from the International Students Office or the Graduate Division, as applicable. IT IS THE STUDENT'S RESPONSIBILITY TO BE AWARE OF TOTAL FEES AND TUITION DUE. Legal residents of California are not charged nonresident tuition. Additional fees which may become due as a result of units added during the semester must be paid at the Cashiers Office at the time the units are added. Note fee schedule above. LATE PAYMENTS FOR FEES AND TUITION ARE SUBJECT TO AN ADDITIONAL LATE FEE AND APPLICABLE SERVICE CHARGES. DISHONORED CHECK If your check is returned or not accepted by the bank for ANY REASON, you will be billed for the $20.00 dishonored payment charge and the $20.00 late fee when applicable. Nonpayment of fees or tuition may result in cancellation of your registration and withholding of further services until all financial liabilities have been resolved. The University reserves the right to refuse payment by personal check from those individuals who have previously had items returned unpaid by their bank. REFUND OF FEES Details concerning fees which may be refunded, the circumstances under which fees may be refunded, and the appropriate procedure to be followed in seeking refunds may be obtained by consulting Section 42201 (parking fees), 41913 (nonresident tuition), 42019 (housing charges), and 41802 (all other fees) of Title 5, California Code of Regulations. In all cases it is important to act quickly in applying for a refund. Information concerning any aspect of the refund of fees may be obtained from the Cashiers Office. Refund of Registration Fees REFUNDS ARE NOT AUTOMATIC. WHETHER OR NOT YOU RECEIVE CLASSES THROUGH THE REGISTRATION PROCESS, YOU MUST APPLY FOR THE REFUND BY THE REFUND DEADLINE. Refunds may be applied against other amounts due the University. Complete Withdrawal. To be eligible for refund of registration fees, a student withdrawing completely from the University (from all classes) MUST file a refund application with the Office of Admissions and Records at the time the withdrawal is requested, not later than 14 days following the commencement of instruction (Refund Deadline). All but $5.00 will be refunded less any amount due to the University. YOUR UNIVERSITY CASHIERS FEE RECEIPT CARD MUST BE RETURNED AT THE TIME YOU FILE YOUR REFUND APPLICATION. (See Class Schedule for deadline dates. Note that the refund deadline is prior to the deadline set by Admissions and Records for Official Withdrawal.) Fees Based on Unit Load. A student dropping from 6.1 units or more to 6.0 units or less, or a student who paid maximum fees but never obtained over 6.0 units, MUST file a refund application with the Cashiers Office, Student Services Building, Room 2620, not later than 14 days following the commencement of instruction (Refund Deadline). Application for full-time to part-time refunds may also be submitted at the Aztec Center Information Booth. All but $5.00 will be refunded less any amount due to the University. FOR ADDITIONAL INFORMATION, CONTACT THE CASHIERS OFFICE OR TELEPHONE 594-5253. Disqualified and Leave of Absence Candidates. If your registration has been canceled due to disqualification or by obtaining an approved leave of absence, registration fees will be refunded upon (1) notification from Admissions and Records that appropriate action has been taken and (2) return of your fee receipt card and application for refund to the Cashiers Office. Refund of Registration Fees to Title IV Financial Aid Recipients The following refund policy applies to students receiving financial aid from these Title IV programs: Federal Direct Stafford Loan Federal Direct Plus Loan Federal Perkins Loan Federal Pell Grant Federal Supplemental Educational Opportunity Grant (FSEOG) The Higher Education Amendments of 1992 (Reauthorization) require that a pro rata refund be made if a student receiving Title IV funds withdraws completely on or before the 60 percent point of the enrollment period and is in their first term of attendance at this University. At SDSU, pro rata refunds will apply after the Refund Deadline. Calculations will be based on the withdrawal date and the percent of time remaining in the semester, rounded down to the nearest ten percent of that period. In addition, an administrative fee, the lesser of 5 percent of the fees to be refunded or $100.00, will be deducted. No fees shall be refunded when the date of the student's withdrawal is after the 60 percent point in the semester. As required by law and determined by the University, if Title IV funds have been disbursed to the student during the enrollment period, refunds will first be returned to the Title IV programs in the order listed above. Refund of Nonresident (Foreign and Out-of-State) Tuition REFUNDS ARE NOT AUTOMATIC. WHETHER OR NOT YOU RECEIVE CLASSES THROUGH THE REGISTRATION PROCESS, YOU MUST APPLY FOR THE REFUND. You may also apply for tuition refunds at the Aztec Center Information Booth. Tuition paid for a course scheduled to continue for an entire semester may be refunded less any amount due to the University in accordance with the following schedule, if application is received by the Cashiers Office within the following time limits: Time Limit Amount of Refund (1) Before or during the first week of the semester 100 percent of fee (2) During the second week of the semester 90 percent of fee (3) During the third week of the semester 70 percent of fee (4) During the fourth week of the semester 50 percent of fee (5) During the fifth week of the semester 30 percent of fee (6) During the sixth week of the semester 20 percent of fee Refund of Parking Fees This schedule of refunds refers to calendar days, commencing on the date of the term when instruction begins. Nonreserved space per semester: Period Amount of Refund 1-30 days 75 percent of fee 31-60 days 50 percent of fee 61-90 days 25 percent of fee 91-end of term None Your parking permit or a receipt indicating that the permit was removed from the vehicle by a University Police Officer (Information Booth, Campanile Drive) must be turned in to the Cashiers Office at the time you file your refund application. Refund applications are available at the Cashiers Office. The amount of refund is rounded down to the nearest dollar. No refund is made for amounts of $5.00 or less. Refunds may be applied against other amounts due to the University. LATE REGISTRATION FEE The Late Registration fee ($25) pertains to those students who register during Late Registration. Newly admitted students MAY be exempted from this fee. See registration materials provided by Admissions and Records for details. The registration process is not complete until all fees due are paid and you are officially enrolled in classes through Admissions and Records. APPEALS PROCESS - UNIVERSITY CASHIERS OFFICE An appeals process exists for students who believe that individual circumstances warrant exceptions from published policy. Students should file a "Petition for Special Consideration" obtainable at the University Cashiers Office. Petitions must be filed with the Univeristy Cashiers Office prior to the end of the twelfth week of classes. Petitions for refunds filed beyond the appropriate refund deadline are approved only when applicants are unable to continue their enrollment for one of the following reasons: compulsory military service; administrative error; campus regulation; or physical disability or death. SUMMER SESSION FEES Refer to Summer Sessions Bulletin for schedule of fees. Parking fees (nonreserved spaces) (per week) $4.80 EXTENSION COURSE FEES Refer to Extended Studies Bulletin for schedule of fees. EXEMPTIONS Students receiving vocational rehabilitation benefits (U.S. Code, Title 38, Chapter 31) or the eligible dependents of veterans with service-connected disability or death (California Education Code, Section 32320) will have eligible fees and tuition paid or waived under provisions of these respective programs. See Class Schedule for instructions regarding deadlines for submission of documents to University Cashiers. OVER 60 FEE WAIVER PROGRAM San Diego State University offers a fee waiver program for California residents 60 years of age and older. Both undergraduate and postbaccalaureate students may participate in the program. The program waives the $55 admission application fee and regular registration fees (except for a nominal $3 fee). Participants must apply for admission during the regular application filling period and be admitted under regular admission requirements. Participants register for classes on a space-available basis after regularly matriculated students have completed registration. For additional information, contact the Office of Admissions and Records. ALAN PATTEE SCHOLARSHIPS Children of deceased public law enforcement or fire suppression employees who were California residents and who were killed in the course of law enforcement or fire suppression duties are not charged fees or tuition of any kind at any California State University campus, according to the Alan Pattee Scholarship Act, California Education Code, Section 68121. Students qualifying for these benefits are known as Alan Pattee scholars. For further information contact the Office of Admissions and Records, which determines eligibility. Procedure for the Establishment or Change of a Student Activity Fee The law governing The California State University provides that a student activity fee may be established by student referendum with the approval of two-thirds of those students voting. The Student Activity Fee was established at San Diego State University by student referendum in 1955. The same fee can be increased or decreased by a similar two-thirds approval of students voting on a referendum called for by a petition signed by 10 percent of the regularly enrolled students (California Education Code, Section 89300). An increase or decrease in the student activity fee may be approved by the Chancellor only following a referendum on the fee increase approved by a majority of students voting. Student activity fees support a variety of cultural and recreational programs, child care centers, and special student support programs. Debts Owed to the Institution Should a student or former student fail to pay a debt owed to the institution, the institution may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt" until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381). For example, the institution may withhold permission to receive official transcripts of grades from any person owing a debt. In addition, failure to pay debts to the University when due may result in the debt being sent to a collection agency. Should the debt be referred to a collection agency, the student will be responsible for costs incurred by the -University, its Agents, Contractors and Assigns in the collection of the delinquent obligation. It may further result in notification of the delinquency to credit bureau organizations. If a student believes that he or she does not owe all or part of an unpaid obligation, the student should contact the University Cashiers Office. The Cashiers Office, or another office on campus to which the student may be referred by the Cashiers Office, will review the pertinent information, including information the student may wish to present, and will advise the student of its conclusions with respect to the debt. Top of Page webmaster@libweb.sdsu.edu Copyright © 1997, San Diego State University. All rights reserved.